Enhancing financial planning and analysis campus-wide
CalPlanning is the new campus-wide tool for preparing, analyzing, and assessing the annual budget, utilizing Oracle Hyperion Planning software to automate and streamline the process. The implementation of CalPlanning is shifting campus finance professionals’ effort from heavily manual work to analysis and decision support, enabling UC Berkeley to move to a new budget system that will allow the campus to align resources with a strategic vision for the future.
Project Resources
Project Leadership
Note: This project has been implemented, and the project team members listed below have either been reassigned to new projects or assumed new responsibilities.
| Sponsor | Erin Gore |
|---|---|
| Project Manager | Cathy Lloyd |
| Change Manager | Kristin Rose |
| Communications Lead | Mariana Corzo |
Project Description
Finance professionals at UC Berkeley have spent too much time generating, manipulating, and presenting data rather than analyzing data to support decision-making. Inconsistent recording of financial information and a reporting system that is focused on historical transactions made comparison of financial scenarios—particularly across units or multiple years—challenging and problematic. The campus has lacked a commonly understood framework that describes its financial performance and that makes both opportunities and risks to operations transparent at all levels.
This project is implementing an enterprise-wide budget and financial planning and analysis framework by deploying already-purchased Oracle Hyperion Planning software. Hyperion Planning is a centralized, Excel- and web-based planning, budgeting, and forecasting solution that provides support for enhanced analysis, planning, and decision-making capabilities. It provides campus leaders with improved information and analysis, shifts financial professionals’ efforts from transactions to analysis and decision-support, and standardizes and streamlines the annual budget process. It provides real-time navigation to financial data and facilitates and motivates financial clarification, rationalization and modernization—helping to pave the way for a new, sustainable financial model.
UC Berkeley is moving to a new budget system that will allow us to align our resources with our strategic vision for the future. CalPlanning is the new campus-wide tool for preparing, analyzing, and assessing the annual budget, utilizing technology to automate and streamline the process.
Delivering the Vision
Deploying CalPlanning is helping to achieve the vision of Operational Excellence by reducing costs, automating transactional work, advancing an effective and efficient operating environment, more-effectively utilizing resources, and instilling a culture of continuous improvement.
Timeline
The OE Executive Committee officially approved the project in March 2011, although implementation commenced in December 2010. The project is slated to be completed by June 2013.