Service Level Impacts - FY2017-18 Budget

Service Level Impacts - FY2017-18 Budget
The following departments have advised campus that certain service levels or fees may be impacted due to their FY2017-18 budget plans. Changes are summarized below so departments can make plans and adjust accordingly. More information can be found at department websites. As additional departments determine the extent of their service level impacts, changes will be added here.

Campus Shared Services - HR New employee onboarding sessions scaled back from five days a week to two (Monday and Friday). Sessions for specific classifications are not new; what's new is that sessions are now offered M and F, instead of M through F. Campus Shared Services - New Hires and Onboarding Schedule
Campus Shared Services - HR

Services to support recruiting and hiring new employees will be modified. CSS HR will continue to work with units to post jobs, advertise, and process hiring. Units in need of administrative tasks like applicant screening, scheduling, and reference checking can arrange for these services on a fee-for-service model.

Please note: Team 2/ERSO Recruiting and Onboarding efforts will remain the same and are not impacted. 

Campus Shared Services - Recruiting
Campus Shared Services - IT

Campus users should anticipate increased wait times for CSS IT Service Desk and support response. Service Desk support personnel will prioritize campuswide systems over individual systems and applications.

Campus Shared Services IT

Financial Planning & Analysis
Office of the VC-CFO

As mandated by UC Office of the President, there are changes in the systemwide coverage and costs for auto, employment, earthquake, cyber, and premium liability. To cover the increased insurance costs, UC Berkeley has increased the General, Automobile, and Employment Liability (GAEL) assessment rate from 1.00% to 1.15% of payroll in FY2017-18.

Payroll Assessments - Controller’s Office


No changes to current service levels

The Facilities Services FY2017-18 budget for custodial services and building maintenance will maintain services at current levels.

Real Estate - Facilities Services

Finance Policy & Institutional Research
Office of the VC-CFO

FY2017-18 recharge rates have been approved and are available online. Many rates remain unchanged; most rates that have changed reflect typical year-over-year adjustments. FY2017-18 Recharge Rates

Reduction in IST funding has resulted in a reduction of IST subsidy for IT Productivity Suite software. The IT Productivity Suite tax assessment will be increased by $20 per headcount to retain the campuswide Adobe license.

Staff reductions to teams supporting enterprise systems and the campus network will limit support, particularly on nights and weekends, and require system maintenance and patching during the week.

Reduction in IST project management will require campus technology projects to include the project management function as part of their project budget.

Provision and support for certain non-campus-wide administrative tools will be reduced or eliminated.

Office of Animal Care and Use

Protocol submissions, specifically amendments, will no longer be triaged daily but will be batched weekly. This will slow the administrative review process for funding to be released and/or for new staff to join labs.

Education and outreach activities will be reduced and/or eliminated.

In-person assistance from OACU will be primarily directed to new faculty to help them get started with eProtocol and to introduce them to the animal care and use program.

Updates, revisions, and improvements to the eProtocol software for protocol submissions and review will be delayed as will guidance documents and SOPs.

Animal Care and Use
Office for Protection of Human Subjects

Accessibility to staff by phone via Analyst of the Day has been reduced. OPHS will only answer the office phone line in the afternoon and strongly encourages researchers to contact the office via email at The duration of phone consults will be limited to 15 minutes or less.

Educational outreach presentations about HSR, CPHS, and eProtocol will be suspended.

Turn-around times for protocol reviews and approvals will increase.

JIT IRB review requests from federal funding agencies will be honored; all other requests for “speedy" or "fast” review will go in the queue when a complete protocol is submitted.

Office for Protection of Human Subjects
Sponsored Projects Office

Phoebe Search has been upgraded to answer individual PI and RA questions about the status of a specific proposal or award in the queue and which CSS RA and SPO staff are responsible. Going forward, SPO staffing changes will preclude staff from researching individual proposal and award status questions.

SPO is adopting an expedited method to process routine and simple award transactions more quickly. Complex and non-standard awards will take additional time.

SPO will begin grouping comments into categories to facilitate proposal editing and corrections. After the initial review, SPO will remind the proposing team to address errors related to university proposal requirements and potential submission errors only. The proposing team will be responsible for deciding if other proposal issues identified by SPO should be addressed.

Sponsored Projects Office
Student Affairs - Cal 1 Card Effective November 1, 2017, Cal 1 Card will implement a $25 fee to replace a lost staff or faculty card. Cal1Card
Student Affairs

Due to staffing changes in Student Affairs, students should anticipate longer wait and processing times in student-facing service offices. Students are encouraged to utilize self-service online options and schedule morning appointments to avoid peak times when possible.

Student Affairs