End of Year Deadlines for Fiscal Year 2018

 

CSS HR/APS Deadlines

Submit an online CSS HR/APS ServiceNow request. For questions, call 510-664-9000 - option 3 or contact your respective CSS HR/APS Partner.

Final Deadlines          
Details

Onboarding New UC Berkeley Employees

6/1/18                                           

Requests for New Bi-weekly (non-exempt) employees (with June hire dates/June 27 pay dates) for Onboarding, entry into HCM and Payroll. Requests should be submitted promptly upon employment, but must be submitted by June 1, 2018.

6/12/18

Requests for New Monthly (exempt) employees (with June hire dates/July 1 pay dates) for Onboarding, entry into HCM and Payroll. Hiring information should be submitted promptly upon employment, but must be submitted by June 12, 2018.  

Payroll Corrections/Missing Payments


6/12/18

Requests for any late payroll corrections (excluding Payroll Expense Transfers) and/or missing payment requests for all bi-weekly (non-exempt) employees for the time period from 5/21/2017 to 6/2/2018 (that have not already been submitted).

6/13/18

Requests for all payroll corrections (excluding Payroll Expense Transfers) and/or missing payment requests for all Monthly (exempt) employees for the time period from 6/1/2017 to 5/31/2018 (that have not already been submitted).

Funding Change Payroll Expense Transfer (PETs) Requests

6/1/18

Requests for final Work Study Payroll Expense Transfers (PETs) for any departmental payroll actions and/or chartstring changes. Must be endorsed by the appropriate Approver(s) by June 1, 2018 with the PET form or spreadsheet attached to the request.  

6/11/18

Requests for final Payroll Expense Transfers (PETs) for any departmental payroll actions and/or chartstring changes. Must be endorsed by the appropriate Approver(s) by June  11, 2018 with the PET form or spreadsheet attached to the request.

Chartstring or Data Changes for June 2018

6/1/18 (BW)

6/12/18 (MO)

Requests for all chartstring or data changes for bi-weekly (non-exempt) and monthly (exempt) employees.

Miscellaneous

6/12/18

Requests for all June 2018 Faculty and/or Staff Separations.

6/12/18

Final deadline for STAR Award Payments (Spot or Achievement Awards) for monthly and/or bi-weekly employees.

6/15/18

Final deadline for campus units/departments to approve all Suspense Payroll Expense Actions in BFS.

CSS Business & Financial Services (B&FS)

As they are received, CSS B&FS will strive to complete Purchasing (Procurement) and Travel & Entertainment (T&E) Reimbursement transactions as quickly as possible, given the current staffing levels. Clients can refer to the listing of the spring/summer timeframes for request(s) the B&FS team is currently working on -- available on the B&FS page of the CSS website. For additional assistance, contact your respective CSS B&FS Purchasing or T&E supervisor.

Supply Chain Management (SCM)

For Supply Chain Management-related deadlines, check out their most recent BearBuy Newsletter on the SCM website. Contact your Buyer directly for any additional assistance.

Central Human Resources (CHR)

Employees are encouraged to check mandatory online training requirements before the end of the fiscal year. Although each employee has a different deadline depending on your last course completion date, all required training must be up-to-date by June 30 for merit considerations. To check your mandatory training requirements, log in to the UC Learning Center and click on the Required Training button on the dashboard. Once you are in, you can filter by "Required" to see all required training and the date your compliance will expire. Click here to see an example.

Business Contracts and Brand Protection (BCBP)

Completion of Business Contracts and Brand Protection (BCBP) projects will vary depending on date accepted, complexity of project, and staffing levels. For more information about the business contracts process, please visit the BCBP website and/or contact the office at BCBP@berkeley.edu (email) or 510.642.9120 (phone).  Note: novel academic programs/agreements will need input from New Academic Ventures at Berkeley (NAV-B).